we are hiring
INDEX Books is dedicated to assisting a growing national and international customer base in the selection and procurement
of titles from publishers worldwide.

Our clients range from multinational corporations to top research institutions, government ministries, university libraries and public organizations, museums, hospitals and monastic libraries.

We offer comprehensive one-stop shopping. It is our mission to excel by safeguarding quality at every stage of the ordering process, near-instant response times, and flexible handling of any special client requirements.
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Co-creative Bookselling
Partnerschap en innovatie in bibliotheekdiensten

Op 5 april 2016 verwelkomden wij een mooie dwarsdoorsnede uit onze klantenkring voor een feestelijk minisymposium, geopend door Cherry Taylor van de Tilburgse UB en Paul van Meenen, kamerlid voor D66. Wij zijn ontzettend dankbaar voor de vele hartelijke reacties en voelen ons gesterkt om de komende jaren onze dienstverlening samen met onze klanten verder uit te bouwen.

Op veler verzoek delen wij hieronder de presentaties van het minisymposium.
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Klantspecifieke oplossingen en integratie van Purchase-to-Pay
Een ‘wijze winkelwagen’ of ‘smart cart’, die meteen even checkt of een aan te vragen titel al in huis is? Ook als die al langer geleden werd besteld? Of een volledige koppeling met een Punchout-inkoopsysteem, van eerste zoekactie tot en met e-invoice? We laten zien hoe dat werkt. Met Guido Blom, consultant bij Proactis Nederland.

ontvang de presentatie

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Een bijzonder project in Afrika
Hoe krijg je zeecontainer vol medische boeken naar zes ziekenhuizen in Noord-Ghana? Wat komt daar zoal bij kijken? Door Anne ter Beek, COO bij INDEX Books.

ontvang de presentatie

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Aanbesteding van bibliotheekcontracten
Een inkijkje in aanbestedingsproces door de bril van twee ervaren leveranciers. Met Ronald van Dieën, Key Account Manager bij Ex Libris, a ProQuest Company.

ontvang de presentatie

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Clouddiensten voor iedereen
Als in een organisatie iedereen op eigen houtje bestelt, raakt het overzicht soms uit beeld. Maar ook het inzicht in de kennis die wel degelijk beschikbaar is. Het antwoord: een online community die tegelijk ook de bibliotheek weer stevig op de interne kaart zet. En hoeveel INDEX-klanten hebben al eens gezien dat ze al beschikken over een complete cloudcatalogus binnen hun account? Wat kan er zoal met MyLibrary?

ontvang de presentatie

Building the future...

From the autumn of 2014 and into 2015, we have rebuilt and extended our facilities. All this time and with conditions bordering on the primitive, our staff have managed to run the business as usual. In fact, our clients were served in such a way that many were surprised to hear what narrow quarters we were confined to.
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Snapshots taken during our open house and New Year's reception on 16 January 2015, celebrating the completion of the rebuilding project.

Job Opening

INDEX Books is looking for new talent to reinforce its services and assure continuity. Candidates are invited for the positions of:

Do you think the book trade might be your trade? And would you like to join a dynamic team of library supply professionals? We have an opportunity! This job is for three days a week.

Get in touch by email or call Christiaan on 06 5117 8015.

Meet some of the staff

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Anna Rallo
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Anne ter Beek
Chief Operations Officer
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Kees Cornelissen
Customer Services
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Charlotte Lamping

A bit of fun as well...

Meet our team
Snapshots taken during our yearly company outing on 30 September 2011, this time to the delightful Meermanno Book Museum in the Hague.

Looking for a traineeship?
Get in touch!

Eric Roodenburg 'uitblinker' nomination film

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News report

2015: expanding business and services

The past year has seen the advent of major new clients who haven chosen us as their library suppliers. Most of them through direct negotiation, and some as a result of successful bids in public EU tender procedures.

In 2015, we have welcomed a.o.:
  • Erasmus University Rotterdam Library and staff (public tender)
  • Haagse Hogeschool Library (public tender)
  • A financial authority, library and staff (public tender)
  • Leidse instrumentmakers School (LiS)
  • a library on Mental Health
  • an industrial precision printing company
  • an aircraft builder
  • a provincial housing authority
  • as always, many hundreds of university students

As a result, our turnover has grown by over 60% and we have been hiring actively. It is our ambition to consolidate this growth and expand further. Throughout the new year, you will see us competing in tenders, visiting prospects and clients, and adding new services.

In October 2015, the Court of The Hague ruled in our favour in a case where we questioned the evenhandedness of a major government tender. Although we have since decided to focus on accomodating our present growth and quality improvement, we feel gratified that this jurisprudence will help safeguard the fairness of future public tenders.

New US forwarding warehouse

Since 2015, our US deliveries arrive through a state of the art warehouse at a new location in Kearny, NJ. This ensuren good traceability of shipments while reducing lead times, cost, and environmetal footprint.
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INDEX Books supports Assistance Dog Foundation

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The Hulphond Nederland foundation has been providing people with a physical disability or therapeutic need with assistance dogs for over thirty years. The foundation trains four different types of assistance dogs. See Studenten voor Hulphond.

Swets: the aftermath

Swets Information Services has been declared bankrupt, including all of its subsidiaries. This is painful for publishers, libraries and former employees alike.

Libraries with continuity concerns regarding their serial works may get in touch through our hotline on +31 6 5117 8015.

Use with confidence

The entire INDEX Books site is secured by SSL with extended validation, the highest standard available. You will see the padlock symbol in your browser's address bar with our verified business name in green. Title search result pages may only display the padlock, since they are enriched with content from external sources.

Series distributed: Stratelligence Quarterly

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Each volume in this series will discuss an issue of social importance which has come up at the Leiden-based consultancy firm Stratelligence, in an informative and accessible format. The first volume is entitled Risk Valuation in the Public Sector.

This publication offers essential guidance to policymakers and all others involved or interested in public investment. It will help them to better understand and participate in current discussions on public sector risk evaluation.
To see full details and order, go here.
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Site tour:
This is where all the action happens on your account, your current and recently supplied orders, your subject profile, and user management.

After logging in you will have access to the toolset below:

Pass your orders swiftly and easily:

If you enter an ISBN, its title details will usually show up instantly, eliminating the need for any further input.

No ISBN and/or fuzzy details? Just enter what you have: we will do the necessary research and get back to you the same day .
Biblioweb is your interface to the cumulative database of titles added to our alerting services 'Bibliomail' and 'Bibliolist' over the past decade. It offers ISBN, title, author, year, and subject keyword searching across a vast number of US, UK, DE, FR and NL records.

The Bibliomail alerting service will tell you by email about new titles of interest 10 times a year. On the Account page, you can set up and edit your subject profile interactively. If you wish, you can even create several profiles to keep track of your various interests and save each of them under a different name. This will result in separate Bibliomails being sent to you, with the profile names appearing in the subject lines of each monthly set.

Overstocks, customer returns, slightly damaged copies, and antiquarian books at greatly reduced prices.
Order online and get them by return!
We have our own publication programme, specialising in well-produced small print runs of scientific and scholarly titles.

Apart from this, a number of publishers have entrusted us with the distribution of their titles:
  • Cordys Company
  • Kern Insitute
  • Ronald Waterman
  • Stratelligence
MyLibrary is your personal catalogue in the cloud:

  • access all titles you ever ordered with us
  • search your holdings
  • add your own shelfmarks
  • even add other items already in your library
  • get authoritative records for ISBNs you enter or scan
  • be warned when we spot a new edition of a title in your library's collection
Students: start here!

Latest site improvements

  • Biblioweb: you can now add items to a wishlist which you can manage under your account.
  • Account page: real-time track & trace links are available for recent packages.
  • Home: a 'site tour' bar has been added below the main menu. It provides guidance as soon as your mouse hovers above.
  • Home: all text is now available in Dutch and English. Languages can be switched on the fly.
  • Account page: a csv download can now be made on the fly from any found set of current or recently supplied orders. This powerful function allows for instant management information.
  • Cart / Ordering: for each order line, you can now enter extra details into three optional fields: item requestor, their email address and your internal cost code / budget. These details will be retained throughout the ordering process, until they figure on your packing note and invoice.
  • MyLibrary: all of your current and past orders as a searchable catalogue with fully enriched records. Add your own tags and holdings marks. Get links to new editions of past purchases. More features to come: check it out!
  • Account page: all orders are now fully searchable by a variety of criteria.
  • Account page: invoice price details are available on all filled orders listed, with (sub)totals updating in real time across any selection made.
  • Account page: standing orders and subscriptions are now listed with full details of recent and upcoming volumes.
  • Biblioweb: titles are now displayed with their description in WorldCat's database, allowing for citation, direct export in a number of file formats, and cross-checking of library holdings.
  • Account page: all books listed now link directly to their full record on our Biblioweb section
  • Account page: supplied items are now showing in grey font, enabling a swift visual distinction between open and filled orders while keeping everything in a single list.
  • Major clients may supply their IP ranges so their new users will be guided into the organizational structure when they register for the first time.
    They will also be automatically given (a choice of) correct invoice and delivery addresses.
Postal address:
PO Box 1310
NL-2302 BH Leiden
The Netherlands

T +31 71 512 8790
F +31 71 514 6989

General enquiries:


Job applications:
Main office:
Herenstraat 79
NL-2313 AG Leiden
The Netherlands

US office:
4281 Express Lane, Suite L3159
Sarasota, FL 34249

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Thank you Frankfurt!

INDEX Books looks back on a most successful three days at the International Library Center. We have:
  • onboarded several overseas publishers into our distribution programme
  • made new arrangements with various existing publishing partners
  • extended our sources of international title information
  • opened up a new supply channel for US books

And as always the entire event was hugely inspiring on all fronts!

We have also be given three presentations at the Hot Spot auditorium Professional & Scientific Information.
For full details and to request a presentation by email, click the tab buttons above.
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Cloud services for libraries:
BookFace & MyLibrary
Two innovative portals with added value

When in a complex organisation many people order books, it is often hard to keep track of both expenditure and the collective knowledge acquired. Our answer: BookFace. An online community of books which also helps to revive the (company) library's central role. And then there is MyLibrary: an enriched cloud catalogue that INDEX Books customers all benefit from without lifting a finger - or perhaps just that.

Event date & time: Wednesday 19 Oct 2016 15:00 - 15:30
Event type: Lecture | Presentation
Tags: Libraries, Book Trade, Guest of Honour 2016: Flanders & The Netherlands, Web 2.0 | Social Media | Web portals, Science & Specialist Information
Event language: English
Presenter: Christiaan L van Minnen MA
This presentation can be emailed to you
on request.
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Climate change and books:
steps towards a lighter footprint
CO2 reduction is a worldwide challenge. What can the book trade do?

Printing a warehouse full of paper at one side of the Atlantic and shipping it across book by book - is that still a viable distribution model when publications are created digitally first anyway? Would it not make sense to alleviate the book trade's environmental footprint and better satisfy customers by printing closer to user markets, on demand or in volume? Publish globally, print locally.
What bottlenecks can we identify and how can they be tackled?

Event date & time: Thursday 20 Oct 2016 09:30 - 10:00
Event type: Discussion, Lecture | Presentation
Tags: Book Trade, Book Markets, Guest of Honour 2016: Flanders & The Netherlands, Electr. Publishing | E-Books | Electronic Devices, Publishing Production
Event language: English
Presenter: Christiaan L van Minnen MA
This presentation can be emailed to you
on request.
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Novel ways in slip plans:
for publishers and libraries

Targeted low-cost publisher marketing unites with effective library acquisition

Slip plans and approval plans are ways of unburdening librarians by Patron Driven Acquisition.
At the same time, they offer publishers marketing opportunities by working closely with library suppliers such as INDEX Books.
It is key to combine commercial viability with smart, responsible, and balanced selection methods to ensure long-term value for customers.

Event date & time: Friday 21 Oct 2016 09:30 - 10:00
Event type: Lecture | Presentation
Tags: Libraries, Book Trade, Book Markets,
Guest of Honour 2016: Flanders & The Netherlands,
Science & Specialist Information
Event language: English
Presenter: Christiaan L van Minnen MA
This presentation can be emailed to you
on request.
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Welcome to INDEX Books. This website is in Dutch by default... but you can set it to English at the press of a button:
"Very happy with service." - Lindsay Jolley, Harrietville Vic., Australia

Winkelwagen is leeg